Constitution & Bylaws

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THE CONSTITUTION OF THE
STUDENT BAR ASSOCIATION
CLEVELAND-MARSHALL COLLEGE OF LAW
AS OF 22 APRIL, 2012

We the students of Cleveland-Marshall College of Law, in furtherance of academic excellence in legal education, and with recognition of the importance of democratic governance, hereby ordain and establish this Constitution for the Cleveland-Marshall College of Law Student Bar Association.  This Constitution affirms the Parliamentary structure of the Cleveland-Marshall College of Law Student Bar Association Senate and recognizes the importance of the participation of its elected members in representing their constituents. 

 

ARTICLE I: NAME

The full name of this organization shall be the Cleveland-Marshall College of Law Student Bar Association.

ARTICLE II: PURPOSE

Section 1. Representation

The Cleveland-Marshall College of Law Student Bar Association Senate shall be responsible for the representation of the interests of the student body of the Cleveland State University Cleveland-Marshall College of Law. 

The Cleveland-Marshall College of Law Student Bar Association shall provide an effective and visible body for the development of Cleveland-Marshall College of Law, and represent student interests to the members of the faculty, administration, and Board of Trustees of Cleveland State and Cleveland-Marshall College of Law, as well as the Cleveland legal community and the community as a whole through the Officers and Senate.

Section 2. Funding Allocation

The Cleveland-Marshall College of Law Student Bar Association Senate shall be responsible for the allocation of funds to duly recognized student organizations of the Cleveland-Marshall College of Law and to coordinate and promote programs and activities for the Student Bar Association and Cleveland-Marshall College of Law recognized student organizations in accordance with all policies and procedures of the Cleveland-Marshall College of Law Student Bar Association, Cleveland-Marshall College of Law, and Cleveland State University.

ARTICLE III: DELEGATION OF AUTHORITY

The Cleveland-Marshall College of Law Student Bar Association Senate shall have all powers and authority delegated to the Cleveland-Marshall Student Bar Association by the Student Life Committee of Faculty Senate and the Cleveland-Marshall College of Law, and other powers and authority delegated to it now and in the future. 

These powers and authority include, but are not limited to, representing and advocating the interests of the students, as a student body or as individuals, in any matter pertaining to the College of Law or the University.  The students of the Cleveland-Marshall College of Law hereby ordain the Cleveland-Marshall College of Law Student Bar Association with the foregoing powers and authority in order to execute its operations.

ARTICLE IV: MEMBERS

Section 1. Familiarity

All members of the Cleveland-Marshall College of Law Student Bar Association Senate shall be familiar with this Constitution and the By-laws of the Cleveland-Marshall College of Law Student Bar Association.

Section 2. The Student Body

All students enrolled at Cleveland-Marshall College of Law are members of the Cleveland-Marshall College of Law Student Bar Association. No special dues or fees are required. The members are represented in the Cleveland-Marshall College of Law Student Bar Association by Senators and the Executive Board of the Student Bar Association Senate.

Section 3. Equal Opportunity

The Cleveland-Marshall College of Law Student Bar Association at Cleveland-Marshall College of Law, Cleveland State University, is committed to the principle of equal opportunity in employment and education. No person at the University will be denied opportunity for employment or education or be subject to discrimination in any project, program or activity because of race, color, religion, national origin, sex, age, sexual orientation, disability, or protected veteran status.

ARTICLE V: OFFICERS

Section 1. Composition

The Officers shall consist of a President, Vice President, Treasurer, Secretary, and Director of Development. The Officers and Ombudsman shall form the Executive Board. The Officers shall be responsible for all administrative duties of the Cleveland-Marshall College of Law Student Bar Association Senate.

Section 2: President                                   

The President shall have the power and responsibility to:

  1. represent the Cleveland-Marshall College of Law Student Bar Association to Cleveland State University trustees, administration, faculty, alumni, students and the community at large;
  2. serve as the chief executive of the Cleveland-Marshall College of Law Student Bar Association;
  3. call and chair meetings of the Executive Board;
  4. call meetings of the Senate;
  5. establish ad hoc committees related to the executive function;
  6. set and prepare the agenda for all Senate meetings; and,
  7. cast one vote at any meeting of the Senate on any matter called to a vote only when necessary to break a tie vote.

Section 3: Vice President

The Vice President shall have the power and responsibility to:

  1. assume the duties of the President in his or her absence or incapacity;
  2. assume the office of the President in the event of the President's vacation of the presidential office until a permanent replacement is made;
  3. serve as chairperson of the Programming Committee;
  4. serve as liaison to all recognized student organizations; and,
  5. cast one vote at any meeting of the Senate on any matter called to a vote.

Section 4. Treasurer

The Treasurer shall have the power and responsibility to:

  1. serve as the chairperson of the Finance Committee;
  2. maintain and record all financial records;
  3. prepare and give reports of the financial condition for Cleveland-Marshall College of Law Student Bar Association Executive Board meetings, Cleveland-Marshall College of Law Student Bar Association Senate meetings and to the University as required;
  4. submit a proposed budget to the full Senate at the beginning of each semester;
  5. explore, develop, and carry out fundraising opportunities for the Cleveland-Marshall College of Law Student Bar Association, but may delegate this duty to the Fundraising Committee;
  6. oversee any employee of the Cleveland-Marshall College of Law Student Bar Association; and,
  7. cast one vote at any meeting of the Senate on any matter called to a vote.

Section 5: Secretary

The Secretary shall have the power and responsibility to:

  1. act as the record keeper and chief of communications of the Cleveland-Marshall College of Law Student Bar Association Senate except where stipulated otherwise herein;
  2. make any documentation related to the workings of the Cleveland-Marshall College of Law Student Bar Association available to any member of the Cleveland-Marshall College of Law Student Bar Association or to appropriate Cleveland-Marshall College of Law or Cleveland State University officials;
  3. keep minutes and attendance records of Executive Board and Senate meetings;
  4. cast one vote at any meeting of the Senate on any matter called to a vote.

Section 6. Director of Development

The Director of Development shall have the power and responsibility to:

  1. serve as the chairperson of the Fundraising Committee;
  2. manage the Student Bar Association office annex;
  3. monitor merchandise inventory, maintain and record all office annex financial records, and oversee the timely deposit of all office annex merchandise revenue;
  4. prepare and give fundraising reports to the Student Bar Association Executive Board and Senate;
  5. serve as the liaison to the Cleveland-Marshall College of Law Alumni Association; and,
  6. cast one vote at any meeting of the Senate on any matter called to a vote.

Section 7. Eligibility

The elected officers must satisfy any requirements for holding office stated in the Student Organization Policies, Procedures and Guidelines. Accordingly, Officers must have and maintain a 2.5 G.P.A. Officers must have at least two consecutive semesters remaining in school following their election, not including summer semesters.

Section 8. Term Lengths

Terms of office shall begin on the first day of classes of the summer session of classes, and conclude on the day preceding the first day of summer classes of the following year.

Section 9.  Succession of Officers

1. In the event of the President's removal from office, incapacity or inability to serve, the Vice President shall assume the duties of the President, until an election for a new President is held in accordance with  section ten of this article.

2. In the event of any other Executive Board member removal from office, incapacity or inability to serve, the President shall appoint a Senator to assume the duties of that Executive Board member, until an election is held in accordance with section ten of this article.

Section 10. Vacancies

The Senate shall accept nominations for the vacant Executive Board office from any member of the Cleveland-Marshall College of Law Student Bar Association. The Senate shall, by a two-thirds super majority vote, confirm a nominee to the vacant Executive Board office.

Section 11. Officers Scholarships

The Officers shall receive a Student Leadership Scholarship in accordance with the Officer's job description as recognized by the Cleveland State University Department of Student Life.

ARTICLE VI: THE CLEVELAND-MARSHALL COLLEGE OF LAW STUDENT BAR ASSOCIATION SENATE

Section 1. Composition

The Cleveland-Marshall College of Law Student Bar Association Senate shall be composed of a President, Vice President, Treasurer, Secretary, Director of Development, Ombudsman, and so many Senators as shall be determined under sections four and five of this article.

Section 2. Eligibility

All Officers and Senators must meet any and all requirements for holding office as stated in the Cleveland State University Student Organizations Policies, Procedures and Guidelines. Senators are required to remain in 'good standing' as determined by the Office of Academic Records during their tenure. Senators must have at least two consecutive semesters remaining in school, following the election of the Senator, not including summer semesters. Part-time and dual-degree students in, at least their fourth year, but not more than sixth year, shall be eligible notwithstanding the requirement in the previous sentence.

Section 3. Term of Office: Returning Students and Officers

Terms of office shall begin on the first day of classes of the summer session of classes, and conclude on the day preceding the first day of summer classes of the following year.

Section 4. Senators

Senators shall represent each division of classes from the following: first-year day, first-year evening, second-year day, second-year evening, third year-day, third-year evening, fourth-year evening, and dual-degree program students regardless of year in program.  Each division will be represented by one Senator for every thirty Student Bar Association members or part thereafter exceeding fifteen such members.  Cleveland-Marshall College of Law Student Bar Association members shall vote for Senator candidates of their respective division. 

Section 5. Senators At Large

The Cleveland-Marshall College of Law Student Bar Association Senate may fill any vacant Senate seats. To be considered for a vacant seat, a candidate must be a member of the Cleveland-Marshall College Student Bar Association, and be in good standing with the University.  The student need not be a member of the class whose seat he or she is assuming. Notwithstanding article six, section two, with regard to consecutive semester requirements, a student may be nominated so long as the student will be enrolled as a student for the remainder of the current Senate term. The President may initiate this process by presenting a list of candidates to the Senate. The Senate may then, by a two-thirds super majority vote, confirm candidates from the President’s list to fill the vacant seats.  In the event that the Senate rejects a nominee, or rejects the list in its entirety, the Senate may either instruct the President to present additional candidates at the next Senate meeting, or nominate candidates on its own accord.  In the event that the Senate nominates a candidate on its own accord, the Senate, by a two-thirds super majority vote, confirm the candidate as a Senator at the next scheduled Senate meeting.

Section 6. Voting

The Senators shall have the power and responsibility to cast one vote at any meeting of the Senate on any matter called to a vote.

Section 7. Powers

The Senate shall have the power and responsibility to:

  1. propose and enact legislation, governing procedures and bylaws;
  2. authorize and appropriate funds according to the budget guidelines;
  3. make amendments to this constitution in accordance with article sixteen;
  4. serve as a voting member of at least one standing committee;
  5. represent its constituents in an effective manner and thus promote the purposes of the Cleveland-Marshall College of Law Student Bar Association; and
  6. maintain office hours.

Section 8. Ombudsman

The Ombudsman shall be a non-voting member of the Executive Board. The term of the Ombudsman shall begin the first day after the election of the Ombudsman. The Ombudsman shall receive a Student Leadership Scholarship in accordance with the Ombudsman's job description as recognized by the Cleveland State University Office of Student Life.

Section 9. Ombudsman Election and Removal

The Senate will elect a Senator as Ombudsman, as its first order of business each year, by a simple majority. The Ombudsman may be removed from the office of Ombudsman by a two-thirds super majority vote of the Senate. Written notification of charges shall be provided to the Ombudsman five days prior to the full Senate meeting at which the Ombudsman shall be given an opportunity to respond to such charges. Notwithstanding article five, section ten, only a Senator may be nominated to fill the vacancy of the office of the Ombudsman.

Section 10: Ombudsman Powers

The Ombudsman shall have the power and responsibility to:

  1. serve as a liaison between the Senate and the Executive Board;
  2. be a non-voting member of the Executive Board;
  3. chair meetings of the Senate;
  4. be familiar with Robert's Rules of Order and advise the Exec Board and Senate on proper procedure;
  5. adjudicate election disputes and enforce rules of elections subject to appeal;
  6. at the beginning of every semester, the Ombudsman shall ensure the academic eligibility of all Senators and Officers;
  7. serve as chairperson of the Constitutional Review Committee;
  8. oversee removal proceedings against Senators in accordance with Article VIII; and,
  9. cast one vote at any meeting of the Senate on any matter called to a vote.
  10. ensure that there is the correct ratio of Student Bar Association members to Senate representation.

Section 11. Quorum

The Senate must have quorum present to conduct a meeting. Quorum is defined as a simple majority of  Senators. Executive Board members shall not count towards quorum with the exception of the Ombudsman. Vacant Senate seats shall not be included in the total needed for quorum.

ARTICLE  VII: COMMITTEE APPOINTMENTS

Each Senator must serve on one standing committee but may serve on more than one.  Senators may volunteer to serve on any committee.  The President shall have the authority to appoint Senators to the various committees subject to confirmation by the Senate by a simple majority vote.

ARTICLE VIII: REMOVAL FROM OFFICE

Section 1.  Removal of Officers

Any Officer may be removed from office for failure to carry out the Officer's duties or responsibilities, or for violation of the purposes of the organization as defined by the Constitution.  The Senate is to be notified of this action at least five days prior to the meeting at which the removal decision is to be made.  Written charges made by a member of Senate are to be presented to the Executive Board who will notify the Officer in question before such notification to the full Senate as above, giving the Officer the opportunity to answer charges at the meeting of the senate.  Voting for removal from office is to be done by secret ballot at a meeting of the Senate when the charges are made.  Removal from office shall be achieved by a two-thirds super majority of the Senate.  The Officer in question shall be immediately notified as to the outcome of the vote. 

 Section 2.  Removal of Senators

Any Senator may be removed from the Senate for failure to perform the Senator's duties or responsibilities, or for violation of the purposes of the organization as defined by the Constitution. All Senators must be notified of this pending action at least five days prior to a meeting at which the removal decision will be made.  Written charges of a member are to be presented to the Executive Board who will notify the Senator in question prior to the notification of the Senate as above, giving the senator an opportunity answer charges at a meeting of the Senate.  Voting for removal from membership is to be done by secret ballot at a meeting of the senate when such charges are made.  Removal of the Senator shall be achieved by a two-thirds super majority of the Senate.  The Senator in question shall be immediately notified as to the outcome of the vote.

ARTICLE IX: FUNDING

Cleveland-Marshall College of Law Student Bar Association shall require no dues from its members.  The Cleveland-Marshall College of Law Student Bar Association shall receive funds from the General Fee Fund of Cleveland State University.  The Cleveland-Marshall College of Law Student Bar Association Senate will, as it deems necessary, undertake fundraisers for Cleveland-Marshall College of Law Student Bar Association purposes.  All fundraising shall be conducted in accordance with university policy.

ARTICLE  X: JURISDICTION

The Cleveland-Marshall College of Law Student Bar Association is subject, as a recognized student organization, to the rules, regulations, and policies of the Cleveland State University and the laws of the State of Ohio.  The rules, regulations, and policies of the Cleveland State University shall hold precedence over any and all rules, regulations, and policies applying to the Cleveland-Marshall College of Law Student Bar Association.          

ARTICLE XI:  LEGISLATION

Section 1. Powers

All legislative powers shall reside in the Senate.

Section 2. Passage

Unless otherwise stated in the Constitution or by-laws, a matter shall pass by a simple majority vote of the Senate.

ARTICLE XII: MEETINGS OF THE SENATE

Section 1. Open Meetings

Meetings of the Senate shall be open to the general public.

Section 2. Summer Meetings

The Senate-Elect will meet before or during the second week of summer session. Within two weeks following the final election of the academic year, the President-Elect shall schedule meetings for the summer semester. 

Section 3. Regular Meetings

The Senate shall schedule to meet between the Spring semester and Fall semester, and at least two times each full month in the Fall and Spring semesters. The Senate shall meet no less than once in any full month during the Fall and Spring semesters subject to the following provisions:

a. No meetings should be scheduled during exam weeks or during holiday periods.
b. Meetings may be canceled in accordance with the by-laws.

Section 4. Emergency Meetings

The President may direct the Ombudsman to, or the Ombudsman may, call emergency meetings of the Senate, provided that forty-eight hours notice is given to Senators and Executive Board members. An excused absence from an emergency meeting shall not count toward the Senator's total excused absences.

ARTICLE XIII: ELECTIONS

Section 1. Officer Elections

The President, Vice President, Treasurer, Secretary, and Director of Development shall be elected by members of the Cleveland-Marshall College of Law Student Bar Association to serve a term of one academic year. Elections shall be held no later than the fifteenth day of April, with the date determined by the Elections Committee. The Officers shall be elected by means of a secret ballot.

Section 2. Returning Student Senators

The returning student senator positions shall be elected by the members of the Cleveland-Marshall College of Law Student Bar Association to serve a term of one academic year. Elections shall be held at a reasonable time following the Officer elections, but before the commencement of final examinations. The Senators shall be elected by means of a secret ballot.

Section 3. First Year Senators

First Year Senators shall be elected by members of the Cleveland-Marshall College of Law Student Bar Association to serve a term running from the day after the election to the first day of summer semester.  Elections shall be held the last consecutive Tuesday and Wednesday of September. The First Year Senators shall be elected by means of a secret ballot.

Section 4. Power and Authority of Election Committee

The Election Committee shall have the authority to conduct all elections.  The Election Committee shall have the power to draft election guidelines. The Election Committee shall have the power to hear appeals of the Ombudsman's election dispute rulings.

Section 5. Candidates

Any member of the Cleveland-Marshall College of Law Student Bar Association is eligible to run for any office, subject to the eligibility requirements listed in this Constitution. 

ARTICLE  XIV : STANDING COMMITTEES

The following are the Standing Committees of the Cleveland-Marshall College of Law Student Bar Association Senate: Election Committee; Finance Committee; Programming Committee; Part-Time, Dual Degree and Non-Traditional Students Committee; Constitutional Review Committee; and, Fundraising Committee.

ARTICLE XV : PARLIAMENTARY AUTHORITY

Except where it conflicts with this Constitution or by-laws adopted by the Cleveland-Marshall College of Law Student Bar Association Senate, the rules contained in the most recent edition of Robert's Rules of Order Newly Revised shall govern the Cleveland-Marshall College of Law Student Bar Association Senate's procedure in all applicable cases.

ARTICLE XVI: AMENDMENTS

The Senate shall enact all amendments necessary to exercise its power and responsibilities by a two-thirds vote of those present at a properly constituted meeting of the Senate provided that each member of the Senate receive, in writing, the language of the proposed Constitutional amendment at least five days before the meeting at which the vote will be taken. The Secretary will distribute the proposed Constitutional amendment to the members of the Cleveland-Marshall College of Law Student Bar Association for review at least five days before the meeting at which the amendment will be voted on.

According to Cleveland State University regulations, all amendments to the Constitution are subject to the approval of the Cleveland State University Student Life Committee of Faculty Senate. 

ARTICLE XVII : BY-LAWS

Section 1. Enactment

The Cleveland-Marshall College of Law Student Bar Association Senate shall enact all by-laws necessary to exercise its powers and responsibilities by a two-thirds super majority vote of those present and voting at a properly constituted meeting of the Cleveland-Marshall College of Law Student Bar Association Senate.

Section 2. Continuing Authority

By-laws adopted by the Senate shall be kept by the Secretary and are binding on the following year's Senate, unless amended, repealed or otherwise ordered by the new Senate.

Section 3. Approval

According to Cleveland State University regulations, all by-laws are subject to the approval of the Cleveland State University Student Life Committee of Faculty Senate.                                           

ARTICLE XVIII: AUTHORITY

Section 1. Supremacy Clause

This shall be the sole Constitution of the Cleveland-Marshall College of Law Student Bar Association.

Section 2. Effectiveness

This Constitution shall become immediately effective at the completion of these two steps: one, ratification by a two-thirds super majority of the Senate and two, approval by the Student Life Committee of Faculty Senate at Cleveland State University.

 

 

THE BYLAWS OF THE STUDENT BAR ASSOCIATION
CLEVELAND - MARSHALL COLLEGE OF LAW

 

BY-LAW I:  MEETINGS - ORDER OF BUSINESS

The order of business for every regularly scheduled meeting of the Student Bar Association Senate shall be:

I. Attendance and quorum check

II. Adoption of Agenda

III. Reading and Approval of the Minutes

IV. Messages/announcements and communications

V. Officer's Reports:           
                   -  President:
                   -  Vice President
                   - Treasurer
                   -  Director of Development
                   -  Secretary
                   -  Ombudsman

VI.  Comittee Reports

VII. Old Business

VIII. New Business

IX. Open Floor

X. Close of Meeting

 

BY-LAW II:  ATTENDANCE

Section 1. All Senators and Executive Board members shall be present at all properly scheduled Cleveland-Marshall College of Law Student Bar Association Senate.

Section 2. Absences may be excused by notification to and approval by any member of the Executive Board. The Executive Board member shall notify the member of Senate of the Executive Board member's decision before the meeting if possible.

Section 3.  A Senator or Executive Board member is permitted two unexcused absences per year, or a total of three absences per year.

Section 4. Following each full meeting of the Cleveland-Marshall College of Law Student Bar Association, the Ombudsman shall examine the attendance records for all previous meetings that year.  If the Ombudsman determines that any Senator has two unexcused absences or three total absences from that year’s meetings, the Ombudsman shall, within two business days, present to the Executive Board charges for the removal of the senator based upon a failure to perform the duties of the office of Senator.  Upon receipt of the charges by the Executive Board, the Board shall notify the Senate of the charges in accordance with article eight, section two of the Constitution.  The issue shall then be placed on the agenda of the next meeting for voting in accord with the above-cited section of the Constitution.  If the Senate votes not to remove the Senator from office, the Ombudsman shall monitor that Senator’s attendance, and if the Senator incurs a third unexcused absence, the Ombudsman shall immediately recommence the above-described process.  The duty conferred upon the Ombudsman by this legislation is non-discretionary.      

BY-LAW III UNEXCUSED ABSENCE POLICY

Whereas the attendance of all Senators of the Student Bar Association is vital to the proper representation of the student body, only excused absences shall be permitted. Failure to notify the Executive Board will automatically result in an unexcused absence unless the Senator is able to demonstrate a reason justifying the failure to provide timely notice. Unexcused absences are grounds for removal from the Senate in compliance with the constitution.

BY-LAW IV FINANCE COMMITTEE

Whereas the Cleveland-Marshall Student Bar Association Senate is charged with allocating funds to recognized student organizations, it is necessary that there exist a formal funding process. When a recognized student organization requests funding from the Student Bar Association, the Student Bar Association Senate shall abide by the following procedure:

1.     The recognized student organization shall present its request to the Finance Committee for initial review. The request should be in writing and include a detailed budget. The Finance Committee shall review and suggest any recommendations that the Finance Committee may have.

2.     The recognized student organization shall then present its request to the members of the Senate and Executive Board. The request should be in writing and include a detailed budget.

3.     The Senate shall hear input from both the recognized student organization and the Finance Committee and then discuss and bring to vote appropriate funding.

4.     The Cleveland-Marshall College of Law Student Bar Association Senate shall issue to the recognized student organization any money that the Senate has decided to allocate to that organization.

BY-LAW V COMMITTEE REPORTS

 

All committees shall write a term ending report on its activities that term.

 

BY-LAW VI OFFICERS

 

Section 1. President

 

1.     The President shall serve on various boards as appointed at the law school, university, and with the Cleveland-Marshall Alumni Association, where requested, as the Cleveland-Marshall College of Law Student Bar Association representative.

2.     The President shall serve as the Cleveland-Marshall College of Law Student Bar Association’s American Bar Association representative, but shall have the power to delegate representation to a member of Cleveland-Marshall College of Law Student Bar Association.

3.     The President shall serve as the Cleveland-Marshall College of Law Student Bar Association’s representative to Cleveland State University Student Government Association, but shall have the power to delegate representation to a member of Cleveland-Marshall College of Law Student Bar Association.

4.     The President shall serve as the official representative to the General Fee Advisory Committee but may delegate these duties to the Treasurer.

 

Section 2. Treasurer

 

1.     The Treasurer shall prepare deposits of the Cleveland-Marshall College of Law Student Bar Association incoming fund.

2.     The Treasurer shall collect and forward receipts and supporting paperwork where necessary to the University and promptly disburse all properly appropriated funds.

3.     The Treasurer shall keep accurate records of all expenditures, disbursements, and receipts coming from or going into the Cleveland-Marshall College of Law Student Bar Association accounts.

4.     The Treasurer shall distribute all funding allocation requests to the membership of the Finance Committee.

5.     The Treasurer shall sit on the Faculty Budget committee of the Cleveland-Marshall College of Law.

6.     The Treasurer shall have the power and responsibility to operate the office annex.

 

Section 3. Secretary

 

  1. The Secretary shall notify President of any Senator who is in violation of the attendance policy and subject to removal.
  2. The Secretary shall designate a Senator, in event of the Secretary's absence to take minutes.
  3. The Secretary shall be responsible for keeping the legislative record, including the minutes.
  4. The Secretary shall be responsible for managing public notices approved by the Cleveland-Marshall College of Law Student Bar Association, including calendars, bulletin boards and other channels of communication.
  5. The Secretary shall compile and publish committee reports at the end of the year.
  6. The Secretary shall submit all changes to the Cleveland-Marshall College of Law Student Bar Association website to the proper university officials; and,
  7. The Secretary shall distribute copies of the minutes of the previous meeting to all members of the Cleveland-Marshall College of Law Student Bar Association five (5) days before the next Senate meeting.
  8. The Secretary shall maintain all official Cleveland-Marshall College of Law Student Bar Association calendars.
  9. The Secretary shall  properly submit all relevant Student Bar Association information for publishing to the Cleveland-Marshall College of Law website.

 

Section 4. Ombudsman

 

1.     The Ombudsman shall attend but not vote at the weekly Executive Board meetings for the purpose of expressing those concerns that Senators or the student body have asked the Ombudsman to present.

2.     The Ombudsman shall report back to the Senate and the student body after addressing the Executive Board.

3.     The Ombudsman shall procure a copy of the latest version of Robert's Rules of Order for perusal in the Senate office.

4.     The Ombudsman shall remove any posted campaign materials that violate the Poster Policy or the Election Guidelines.

 

BY-LAW VII SENATORS

 

1.     Senators shall be familiar with the Cleveland-Marshall College of Law Student Bar Association by-laws.

2.     Senators shall bring to the Senate any issues of student concern or interest for consideration and action where appropriate.

3.     Senators shall inform members of the Student Bar Association of the activities of the Student Bar Association Senate.

 

BY-LAW VIII SUMMER SESSION ATTENDANCE

 

The Senate shall not require those Senators who are not in the Cleveland area during the summer to attend Senate summer semester meetings.

 

BY-LAW IX:  SENATORS’ REQUIRED OFFICE HOURS

 

Section 1.  Office hours shall be kept by each and every Senator by the following conditions:

 

1.     Each Senator shall schedule not less than one office hour per week during the Fall and Spring Semesters, and shall obligate himself or herself  to working those office hours.

 

2.     Office hours must be served in the Student Bar Association office annex located in the Cleveland-Marshall College of Law eatery, popularly known as the “stoffice”.

 

3.     Senators unable to attend a scheduled office hour must, through proper means of communication, with a good faith effort, find a replacement Senator to sit that hour, and thereby be excused.

 

4.     In addition to office hours, Senators are encouraged to be involved with any sale or activity sponsored by the Cleveland-Marshall College of Law Student Bar Association, cleaning the refrigerator, stuffing the students’ mailboxes, conducting surveys, light office duties, and other duties as called upon which further the legitimate purposes of the Cleveland-Marshall College of Law Student Bar Association.

 

5.     Failure to attend the scheduled office hours will count as, and be regulated by, the same policies regulating  absences from Senate meeting. For the purposes of absence regulation, two excused absences from office hours shall be counted as one excused absence.

 

BYLAW X: ELECTION COMMITTEE

 

Section 1. Composition

 

The Election Committee shall consist of at least three, but no more than five Senators.  Senators may volunteer or be appointed to the Election Committee and are subject to a confirmation by the Senate.  Such confirmation shall come in the form of a simple majority vote. The Chair of the Election Committee may not be on the ballot for any election which the Election Committee is overseeing.

 

Section 2. Election and Campaign Regulations

 

The Elections Committee shall draft election guidelines.  These guidelines will go into effect after approval of a majority vote of the Senate. The guidelines shall be available to all members of the Cleveland-Marshall College of Law Student Bar Association at the beginning of any semester in which an election may occur. 

 

Section 3. Polling Hours and Dates

 

The Election Committee will set the voting dates and times for Officer and Senate Elections in accordance with article thirteen, sections one through three, of the constitution.  At the voting dates and times a member of the Student Bar Association Senate will be present to collect ballots and report fraud.

 

Section 4. Ballots

 

The Election Committee is responsible for creating and distributing ballots at the approved dates and times.  The ballots will include the candidates name and the seat that the candidate is running for.  For the purposes of voting, all candidates are running individually, so there shall be no slate designations on the ballot.  All elections will be by means of a secret ballot.

 

Section 5. Counting Ballots

 

Ballots will be counted in the Student Bar Association Office only after the last voting time on the last day of the elections.  The Election Committee will count the ballots.  Candidates or their representatives may be present will the ballots are being counted.  The results of the election will be promptly emailed to all Student Bar Association members.

 

Section 6. Election Materials

 

The Election Committee and Ombudsman will have the power and authority to review and approve all election materials to be posted.  The Election Committee may delegate this authority to the members of the Student Bar Association Senate.  All posted election materials must comply with the Student Bar Association’s poster policy and the Election Guidelines. Materials in violation of these policies and guidelines are subject to removal by any member of the Student Bar Association Senate, and referral of the violation to the  Ombudsman for further action.

 

Section 7. Violations

 

The Ombudsman has the power and authority to enforce the election guidelines.  All allegations of election guideline violations will be presented to the Ombudsman or the Election Committee accompanied by any supporting materials.  In the event that the violation and supporting materials are presented to the Election Committee, the Election Committee shall present the alleged violation and supporting materials to the Ombudsman. 

 

The Ombudsman will conduct a hearing and determine if a violation has occurred and punishments for such a violation.  The candidate who allegedly committed the violation will be notified twenty-four hours prior to the hearing and may be present. 

 

The Ombudsman will rule on complaints within three days from the day the complaint is submitted to the Ombudsman.

 

Any party may appeal a ruling of the Ombudsman to the Election Committee.  The Election Majority may overturn the ruling with a three-fifths majority.

 

Any party may appeal a ruling of the Election Committee to the Student Bar Association Senate.  The Student Bar Association Senate may overturn the ruling with a two-thirds majority.

 

If the Ombudsman, Election Committee or Student Bar Association Senate finds a violation of the Election Guidelines, punishment may be imposed.  Proper punishments are  sanctions deemed appropriate by the Election Committee, that are not inconsistent with the Honor Code or the Student Conduct Code of Cleveland-Marshall College of Law.

 

BY-LAW XI CONSTITUTIONAL REVIEW COMMITTEE

 

The Constitutional Review Committee shall review the Cleveland-Marshall College of Law Student Bar Association Constitution and by-laws on a continuing basis. Upon such review, the Committee shall propose changes to the Constitution  and by-laws to the Student Bar Association Senate. The Committee shall meet at least once per semester.

 

BY-LAW XII OTHER STANDING COMMITTEES

 

The following shall also exist as committees of the Cleveland-Marshall College of Law Student Bar Association Senate: Community Outreach Committee, Student Special Interest Committee and  Administration Liaison Committee.

 

 

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